Records Preservation Manager - Records Management
Salary :
$72,008.
00 - $83,529.
00 AnnuallyLocation :
Denton, TXJob Type:
Full-Time ExemptJob Number:
23-163Department:
Records Management - 01.
1061Opening Date:
07/05/2023Closing Date:
ContinuousDescription THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.
The Records Preservation Manager provides leadership, direction, and support to the Records Management Department.
This position is responsible for the effective and appropriate management of the records management program per the Denton County Records Management Program Resolution.
Work involves developing and maintaining records management policies, procedures, and best practices; training and assisting county staff and elected officials on records management programs and policies; ensuring proper and timely disposition of records; and providing information and assistance to county staff and elected officials in the identification, protection, management and retention of Denton County records.
This position is responsible for ensuring that County records are maintained according to Local Government Code, as well as federal and state laws.
The Records Preservation Manager is required to provide excellent customer service, resolve problems in a timely manner, communicate effectively, and be a positive contributor to Denton County.
Examples of Duties Manages and monitors the Denton County Records Management Program policies, procedures, and records retention schedules; develops, recommends and implements changes and improvements to the program.
Oversees and manages records management software and databases.
Supervises the records management department; oversee the assignment and evaluation of work, performance evaluations, leave request, training and development, hiring, and performance management.
Mentors and provides for the personal growth of individual team members by sharing knowledge of records management standards, news, and concepts.
Reviews work of staff to ensure requirements and compliance standards have been met per the Denton County Records Management Program Resolution, Local Government Code, as well as federal and state laws.
Reviews work product for accuracy, completeness, and compliance with required standards.
Oversees administration of records management software systems and operations of the Denton County Records Center.
Follows all county security and privacy policies and best practices to protect county information and assets within employee's control.
Maintains back-up of programs and data files, and develops appropriate security measures to ensure the integrity of information.
Serves as the primary resource to County departments, vendors, and citizens for Records Management questions and issues.
Advises and consults with Denton County departments on matters related to records management.
Develops operational policies and procedures related to records management systems.
Ensures staff adherence to all records management, departmental, and county policies and procedures.
Participates in the development, implementation, and evaluation of departmental goals and objectives.
Provides technical and administrative guidance, training and expertise to records management staff, county staff, and elected officials.
Provides educational opportunities on records management topics to county departments and elected officials.
Assists in the preparation of the records management division budgets, and monitors expenditures.
Provides written team status reports to supervisor(s).
Communicates and meets with records liaisons, department heads, and elected officials to share requirements and priorities related to the management of county records.
Participates in the preparation and evaluation of proposals, bids, contracts and service agreements for records management software, equipment and consulting services.
Represents the Records Management Department in meetings with other counties and departments taking ownership of the team's overall area of responsibility.
Follows county policies and best practices related to information security; exercises good judgment to protect the confidentiality, integrity, and availability of Denton County computer systems and electronic records; supports compliance with CJIS, HIPAA, and other information security regulations; and holds subordinates to same standards.
Displays and reflects the culture, mission, vision, values, and direction of the department; inspires enthusiasm, belief, commitment, and excitement in subordinates.
Regular and punctual attendance is required.
Performs other related duties as required.
Attends conferences, seminars, workshops, classes, and lectures as appropriate, to enhance and maintain knowledge of trends and developments in the field of records management and preservation.
Minimum Qualifications Bachelor's degree in related field and a minimum five years of experience in a related field; or an equivalent combination of education and related experience required.
Must be a U.
S.
citizen.
Must not have any Class B misdemeanor or higher convictions or deferred adjudications.
Certified Records Manager preferred.
Possession of a valid driver's license.
Must be able to obtain a State of Texas driver's license within 90 days of employment.
Supplemental Information To ensure proper delivery of emails please add email protected to your email safe list.
Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families.
These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements.
The County also provides retirement benefits.
Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation).
In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.
Note:
These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.
Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.
Family Medical Leave:
Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave for the birth, adoption, or placement of a child for foster care to care for a child, spouse, or parent with a serious health condition for an employee with a serious health condition Employees who will be away from work for one of these reasons should contact Human Resources for additional information.
When possible, an employee should provide at least 30 days advance notice.
In the case of an emergency, notification should be made as soon as possible.
01 Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting.
Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below.
COMPLETED APPLICATION ACKNOWLEDGMENT:
I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions.
I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application.
I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions, shall be grounds for termination.
I also understand that I must provide at least THREE references in the REFERENCES section of the application.
Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications.
Please enter your initials and today's date as acceptance of this acknowledgment.
If you do not accept this acknowledgment, please understand that your application will be rejected.
02 Please indicate the highest level of education obtained:
No High School Diploma or GED General Equivalency Diploma High School Diploma Associate's Degree Bachelor's Degree Master's Degree Juris Doctorate PHD Medical Doctor 03 How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.
No College Credit - 14 Credit Hours 15-29 Credit Hours 30-44 Credit Hours 45-59 Credit Hours 60-89 Credit Hours 90-119 Credit Hours 120-149 Credit Hours 150-179 Credit Hours 180-209 Credit Hours 210-239 Credit Hours 240-269 Credit Hours 270-299 Credit Hours 300-329 Credit Hours 330-359 Credit Hours 360-389 Credit Hours 390 Credit Hours or more 04 I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted.
Please enter your initials and today's date as acknowledgment.
If you did not indicate completion of credit hours, please enter N/A.
05 Please select the years of full-time experience you have working in Records Management, Information Management or directly related field:
NOTE:
YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.
Less Than 6 Months At least 6 Months, but less than 1 Year 1 Year At least 1 Year 6 months, but less than 2 years 2 Years 3 Years 4 Years 5 Years 6 Years 7 Years 8 Years 9 Years 10 Years 11 Years 12 Years 13 Years 14 Years 15 Years or more 06 Do you have a minimum of five years of experience in managing electronic records or digital content; or have an equivalent combination of education and experience? Yes No 07 If you selected yes above, please describe the coursework you completed.
08 Are you certified as a Certified Archivist or Certified Records Manager (CRM)? Yes No 09 Have you been convicted of a Class B Misdemeanor or higher within the past ten years? Yes No 10 Are you a U.
S.
citizen? Yes No 11 Do you possess a valid driver's license? Yes No 12 Please describe, in detail, your experience with the development and/or management of records retention and disposition schedules.
13 Please describe, in detail, your experience and proficiency working with Laserfiche software:
14 Please describe, in detail, your experience and proficiency with archival systems, hardware and software used for electronic imaging systems, and document management systems.
15 How did you hear about this job? Governmentjobs.
com Dentoncounty.
gov Indeed TML - Texas Municipal League Strategic Government Resources Monster.
com Other 16 If you selected Other in the previous question, please specify how you were referred to this position.
17 Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview.
Please see the acknowledgment below.
Failure to accept the acknowledgment statement below can delay the processing of your application.
By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting.
To ensure proper delivery of emails please add email protected to your email safe list.
INTERVIEW ACKNOWLEDGMENT:
I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email.
Please enter your initials and today's date as acceptance of this acknowledgment.
If you do not accept this acknowledgment, please enter N/A.
18 I understand that no employment contract either expressed or implied is created should I be hired by Denton County.
I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment.
I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period.
I give my consent to Denton County to conduct a background investigation to include:
contacting any current and/or previous institutional employers, reference checks, criminal searches and verification of credentials.
Please enter your initials and today's date as acceptance of this acknowledgment.
If you do not accept this acknowledgment, please understand that your application will be rejected.
Required Question Recommended Skills Administration Certified Records Management Communication Confidentiality Customer Service Databases Estimated Salary: $20 to $28 per hour based on qualifications.
$72,008.
00 - $83,529.
00 AnnuallyLocation :
Denton, TXJob Type:
Full-Time ExemptJob Number:
23-163Department:
Records Management - 01.
1061Opening Date:
07/05/2023Closing Date:
ContinuousDescription THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.
The Records Preservation Manager provides leadership, direction, and support to the Records Management Department.
This position is responsible for the effective and appropriate management of the records management program per the Denton County Records Management Program Resolution.
Work involves developing and maintaining records management policies, procedures, and best practices; training and assisting county staff and elected officials on records management programs and policies; ensuring proper and timely disposition of records; and providing information and assistance to county staff and elected officials in the identification, protection, management and retention of Denton County records.
This position is responsible for ensuring that County records are maintained according to Local Government Code, as well as federal and state laws.
The Records Preservation Manager is required to provide excellent customer service, resolve problems in a timely manner, communicate effectively, and be a positive contributor to Denton County.
Examples of Duties Manages and monitors the Denton County Records Management Program policies, procedures, and records retention schedules; develops, recommends and implements changes and improvements to the program.
Oversees and manages records management software and databases.
Supervises the records management department; oversee the assignment and evaluation of work, performance evaluations, leave request, training and development, hiring, and performance management.
Mentors and provides for the personal growth of individual team members by sharing knowledge of records management standards, news, and concepts.
Reviews work of staff to ensure requirements and compliance standards have been met per the Denton County Records Management Program Resolution, Local Government Code, as well as federal and state laws.
Reviews work product for accuracy, completeness, and compliance with required standards.
Oversees administration of records management software systems and operations of the Denton County Records Center.
Follows all county security and privacy policies and best practices to protect county information and assets within employee's control.
Maintains back-up of programs and data files, and develops appropriate security measures to ensure the integrity of information.
Serves as the primary resource to County departments, vendors, and citizens for Records Management questions and issues.
Advises and consults with Denton County departments on matters related to records management.
Develops operational policies and procedures related to records management systems.
Ensures staff adherence to all records management, departmental, and county policies and procedures.
Participates in the development, implementation, and evaluation of departmental goals and objectives.
Provides technical and administrative guidance, training and expertise to records management staff, county staff, and elected officials.
Provides educational opportunities on records management topics to county departments and elected officials.
Assists in the preparation of the records management division budgets, and monitors expenditures.
Provides written team status reports to supervisor(s).
Communicates and meets with records liaisons, department heads, and elected officials to share requirements and priorities related to the management of county records.
Participates in the preparation and evaluation of proposals, bids, contracts and service agreements for records management software, equipment and consulting services.
Represents the Records Management Department in meetings with other counties and departments taking ownership of the team's overall area of responsibility.
Follows county policies and best practices related to information security; exercises good judgment to protect the confidentiality, integrity, and availability of Denton County computer systems and electronic records; supports compliance with CJIS, HIPAA, and other information security regulations; and holds subordinates to same standards.
Displays and reflects the culture, mission, vision, values, and direction of the department; inspires enthusiasm, belief, commitment, and excitement in subordinates.
Regular and punctual attendance is required.
Performs other related duties as required.
Attends conferences, seminars, workshops, classes, and lectures as appropriate, to enhance and maintain knowledge of trends and developments in the field of records management and preservation.
Minimum Qualifications Bachelor's degree in related field and a minimum five years of experience in a related field; or an equivalent combination of education and related experience required.
Must be a U.
S.
citizen.
Must not have any Class B misdemeanor or higher convictions or deferred adjudications.
Certified Records Manager preferred.
Possession of a valid driver's license.
Must be able to obtain a State of Texas driver's license within 90 days of employment.
Supplemental Information To ensure proper delivery of emails please add email protected to your email safe list.
Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families.
These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements.
The County also provides retirement benefits.
Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation).
In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.
Note:
These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.
Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.
Family Medical Leave:
Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave for the birth, adoption, or placement of a child for foster care to care for a child, spouse, or parent with a serious health condition for an employee with a serious health condition Employees who will be away from work for one of these reasons should contact Human Resources for additional information.
When possible, an employee should provide at least 30 days advance notice.
In the case of an emergency, notification should be made as soon as possible.
01 Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting.
Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below.
COMPLETED APPLICATION ACKNOWLEDGMENT:
I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions.
I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application.
I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions, shall be grounds for termination.
I also understand that I must provide at least THREE references in the REFERENCES section of the application.
Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications.
Please enter your initials and today's date as acceptance of this acknowledgment.
If you do not accept this acknowledgment, please understand that your application will be rejected.
02 Please indicate the highest level of education obtained:
No High School Diploma or GED General Equivalency Diploma High School Diploma Associate's Degree Bachelor's Degree Master's Degree Juris Doctorate PHD Medical Doctor 03 How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.
No College Credit - 14 Credit Hours 15-29 Credit Hours 30-44 Credit Hours 45-59 Credit Hours 60-89 Credit Hours 90-119 Credit Hours 120-149 Credit Hours 150-179 Credit Hours 180-209 Credit Hours 210-239 Credit Hours 240-269 Credit Hours 270-299 Credit Hours 300-329 Credit Hours 330-359 Credit Hours 360-389 Credit Hours 390 Credit Hours or more 04 I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted.
Please enter your initials and today's date as acknowledgment.
If you did not indicate completion of credit hours, please enter N/A.
05 Please select the years of full-time experience you have working in Records Management, Information Management or directly related field:
NOTE:
YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.
Less Than 6 Months At least 6 Months, but less than 1 Year 1 Year At least 1 Year 6 months, but less than 2 years 2 Years 3 Years 4 Years 5 Years 6 Years 7 Years 8 Years 9 Years 10 Years 11 Years 12 Years 13 Years 14 Years 15 Years or more 06 Do you have a minimum of five years of experience in managing electronic records or digital content; or have an equivalent combination of education and experience? Yes No 07 If you selected yes above, please describe the coursework you completed.
08 Are you certified as a Certified Archivist or Certified Records Manager (CRM)? Yes No 09 Have you been convicted of a Class B Misdemeanor or higher within the past ten years? Yes No 10 Are you a U.
S.
citizen? Yes No 11 Do you possess a valid driver's license? Yes No 12 Please describe, in detail, your experience with the development and/or management of records retention and disposition schedules.
13 Please describe, in detail, your experience and proficiency working with Laserfiche software:
14 Please describe, in detail, your experience and proficiency with archival systems, hardware and software used for electronic imaging systems, and document management systems.
15 How did you hear about this job? Governmentjobs.
com Dentoncounty.
gov Indeed TML - Texas Municipal League Strategic Government Resources Monster.
com Other 16 If you selected Other in the previous question, please specify how you were referred to this position.
17 Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview.
Please see the acknowledgment below.
Failure to accept the acknowledgment statement below can delay the processing of your application.
By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting.
To ensure proper delivery of emails please add email protected to your email safe list.
INTERVIEW ACKNOWLEDGMENT:
I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email.
Please enter your initials and today's date as acceptance of this acknowledgment.
If you do not accept this acknowledgment, please enter N/A.
18 I understand that no employment contract either expressed or implied is created should I be hired by Denton County.
I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment.
I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period.
I give my consent to Denton County to conduct a background investigation to include:
contacting any current and/or previous institutional employers, reference checks, criminal searches and verification of credentials.
Please enter your initials and today's date as acceptance of this acknowledgment.
If you do not accept this acknowledgment, please understand that your application will be rejected.
Required Question Recommended Skills Administration Certified Records Management Communication Confidentiality Customer Service Databases Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
